The Ultimate Guide to Planning an Office Christmas Party

“The biggest faux pas I see?” Pris begins with a knowing smile. “Underestimating the budget.”

While it’s tempting to focus on food and drinks, she urges hosts to think beyond the table spread. “Decorations, entertainment, and setup costs are the real unsung heroes of a successful party,” Pris explains. A rookie mistake? Misjudging quantities.

“Imagine inviting 35 guests but only catering for 30—disaster,” she says with a laugh. “Sure, caterers might throw in a few extra portions, but it’s rarely enough.” And while a dainty high tea might seem festive, don’t underestimate how quickly those tiny nibbles disappear.

Pris’ mantra? Balance cost and quality. “Christmas is about atmosphere, and that starts with the visuals. Don’t skimp on decorations—they set the tone. Plan your budget at least two months in advance, and you’ll not only save money but also snag the best vendors.”

“A party without a plan is just chaos waiting to happen,” Pris muses.

Whether you’re envisioning an elegant soirée or a laid-back mixer, setting expectations with your team is critical. “Ask yourselves: Do we want games? A sit-down dinner? Or just drinks and mingling? The clearer your vision, the smoother the execution.”

She also advises against being a lone wolf. “Delegation is key. Divvy up tasks—food, activities, venue management. Trust me, trying to do it all yourself is a recipe for disaster.”

The ultimate hallmark of a seasoned planner? Expecting chaos and staying calm when it inevitably arrives. Pris’ advice? “Always have a backup plan. Vendors may flake, deliveries may go awry, and yes, caterers might show up with plastic cups instead of the chic glassware you painstakingly requested.”

Her secret weapon? Flexibility and foresight. “Make sure you’ve factored in setup time, have extra manpower on standby, and keep your cool. If a queue forms at the wrong booth or the logo is printed incorrectly, take a breath and fix it. Problem-solving is part of the job.”